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fleet maintenance software

AMCS Fleet Maintenance solution enhances productivity at every level, saving your business costs and time.

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improve productivity and compliance, while lowering costs

AMCS Fleet Maintenance software gives you comprehensive management of your fleet assets. It empowers you to manage your equipment, employees, shops, and resources in real time -- enabling you to unlock hidden productivity within your fleet. Our mobile app enables your team to capture data from anywhere on their phone or tablet, saving time and reducing data entry errors to give you the accurate insights about your operation.

We’ve been helping private and public fleets with intuitive fleet management software since Dossier Systems was founded in 1979. With the acquisition of Dossier Systems, AMCS provides a growing portfolio of fleet maintenance software solutions, giving you real-time visibility into your transport operations.

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key business benefits

save costs

Reduce costs on parts, labor, and breakdowns while increasing warranty recovery.

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save costs

With AMCS Fleet Maintenance Solution, you will not only save costs but can also avoid costs that are unnecessary. Getting Preventive Maintenance (PM) done on time avoids breakdowns, which cost 4x as much as the maintenance that would have prevented them. AMCS Fleet Maintenance also manages maintenance parts inventory, ensuring that you have what you need but identifying excess/obsolete parts for cost reclamation.

Another area that is frequently overlooked by fleets is warranty cost recovery. Because you need to keep your fleet assets rolling, emergency repairs may be completed in-house as a matter of expediency even if the failure was covered by an OEM or aftermarket warranty. AMCS Fleet Maintenance not only alerts warranty coverage in real-time for the technician while performing the work order, but automatically creates and follows claims through to resolution.

increase productivity

Increase labor productivity while reducing maintenance & fuel costs simply by implementing a preventive maintenance program.

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increase productivity

AMCS Fleet Maintenance Solution is a modern tool that fits into your business’ work process. The intuitive web UX delivers streamlined access to management, planning, and analysis cards and dashboards. All shop functions are available either via the web or a mobile device, so the solution will help your technicians capture data while guiding them through your standard procedures.


Too many shops lose valuable people time with double data entry or transcription. AMCS Fleet Maintenance help you go digital by putting the solution into the hands of technicians. Using standard repair procedures and digital checklists, our solution becomes part of the technician’s workflow rather than creating cumbersome extra data capture steps. This also ensures that all steps are completed in the optimized sequence.

compliance & safety

Keep your drivers safe and happy, and ensure maintenance is performed on time.

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compliance & safety

AMCS Fleet Maintenance Solution gives you the tools to ensure that your fleet is safe and in compliance. The solution not only tracks all prescribed preventive maintenance on assets, but also handles management of all regulatory requirements, inspections, and certifications and has compliance dashboards for management. In the same way, it manages any certifications required for drivers, operators, and technicians, such as CDLs, air brake certification, etc.

professional services

Our expert implementation team ensures your software is set up properly and your team is trained.

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professional services

Our expert implementation team ensures your software is set up properly and your team is trained.

Learn more about our Professional Services and Training here.

mobile data capture

Collect data from anywhere, saving time & reducing data entry errors.

actionable insights

Gain access to intuitive dashboards & performance data on assets, workshops, and personnel to make informed decisions about your operation.

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software features

preventive maintenance (PM)

AMCS Fleet Maintenance solutions feature an intuitive UX, that makes it easy to plan and execute PM work in a timely fashion.

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preventive maintenance (PM)

The core of a Fleet Maintenance solution is ensuring that all Preventive Maintenance (PM) is identified, and you are alerted so it is done on time. This maximizes uptime and minimizes breakdowns and unplanned maintenance, which can take your assets out of service at the worst possible time.

AMCS Fleet Maintenance Solution will even notify when PMs are “Coming Due” – this allows optimization of shop time; if the asset is already in for other work, the PM could be done at the same time.


AMCS Fleet Maintenance Solution's intuitive UX makes it easy to plan and execute PM work in a timely fashion. PMs can be scheduled on distance run, hours operated, time (days), fuel consumed, any business metric you define, or any combination of the previous. Complete history and performance dashboards allow you to identify areas that may require attention.

AMCS Fleet Maintenance Solution will help you to move toward making scheduled shop work 80% of ALL work performed, with vehicles going from PM service to PM service without a breakdown.

fleet asset management

Manage the complete life-cycle, cost, and health of an unlimited number of asset types.

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fleet asset management

Manage the complete life-cycle, cost, and health of an unlimited number of asset types. All assets/asset type are deployed via templates which allow user-defined data and selective inheritance.

This dramatically reduces the complexity and cost of initial setup and maintenance, plus provides the basis for self-serve analytics and reporting.

See which assets are your best/worst, and make data-driven decisions on replace vs repair. AMCS Fleet Maintenance solution delivers key operational and performance information.

personnel/user management

All users and personnel functions are in one place within the solution, simplifying management of people and security/authority.

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personnel/user management

All users and personnel functions are in one place within the solution, simplifying management of people and security/authority. AMCS Fleet Maintenance Solution comes with preconfigured groups for common job functions, but the ultimate decision of who is allowed to do what remains with the customer.

For example, this gives you the flexibility to allow a lead technician to have a broader privilege set than a standard technician, a common situation if you have an overnight shift without a supervisor or manager.

You can even delegate authority down or in parallel if a manager who normally approves spending or work is on vacation. You will also have performance metrics for your team so you can identify above average employees or those that perhaps need more training.

shop workflow with automated parts and labor capture

AMCS fleet management software is built on a cloud-based architecture that you can access from any internet-connected browser or mobile device.

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shop workflow with automated parts and labor capture

AMCS Fleet Maintenance Solution isn’t simply a tool for collecting data and delivering reports. Its cloud-based architecture means that you can access your environment from any internet-connected browser or mobile device.

Your technicians will use the solution as they perform their work, automatically capturing time and scanning parts on to Work Orders with barcodes. This eliminates costly and error-prone double data entry, but is also a huge time saver as they follow their normal workflow. In fact, you can define Standard Repairs that include steps, instructions, parts, and processes and will help guide your technicians through work and create benchmarks.

warranty recovery

With the integrated warranty workflow, the technician is notified as soon as potential warranty work is specified on a Work Order.

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warranty recovery

Often fleets don’t have the luxury of taking an asset back to the OEM/dealer to fix a warranty repair, because they can’t live with the asset out of service time, so the repair is done in-house.

It can be time consuming to identify warranty repairs, produce the needed documentation, file the claim, and follow up. With AMCS Fleet Maintenance Solution integrated warranty workflow, the technician is notified as soon as potential warranty work is specified on a Work Order, and they are prompted to save the parts for a potential claim.

Once the Work Order is completed, the solution will automatically create the claim with the parts and labor that were expended. The claim then appears on the Warranty dashboard and claims cards for easy status identification, follow-up and resolution, and application of credit received.

accounting friendly

Many maintenance management products capture costs and bucket/analyze them by maintenance coding.

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accounting friendly

Many maintenance management products capture costs and bucket/analyze them by maintenance coding. This is fine for the maintenance team, but accounting and operations typically need that cost organized and bucketed according to your company’s GL structure.

AMCS Fleet Maintenance Solution captures and reports your costs in both maintenance and finance friendly formats. Each transaction with cost implication (direct and indirect labor, parts consumption, vendor purchases for parts and/or services) is coded with your complete multi-segment GL coding along with appropriate account debits and credits.

This mechanism is so sophisticated that it can even assign the GL code based on the type of work that was completed. For example, if a tire was replaced as a result of accident damage, you can classify that cost in the accident account rather than the normal tire account.

AMCS Fleet Maintenance brochure

industries we serve

waste & recycling (resources)

Modern waste hauling equipment is highly complex and requires frequent preventive and corrective maintenance.

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waste & recycling (resources)

Modern waste hauling equipment is highly complex and requires frequent preventive and corrective maintenance. Tracking and understanding costs with associated business intelligence and reporting on asset type, and line of business in this highly competitive industry, is crucial for making informed decisions.

AMCS Dossier Fleet Maintenance Solution gives waste and recycling companies the most advanced tools to manage and track every aspect of their fleet. From preventative maintenance scheduling to parts and fuel management, the solution helps fleet personnel manage costs and maintain a safe fleet.

transport

Today’s transport companies must operate in an ever-increasing environment of regulations.

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transport

Today’s transport companies must operate in an ever-increasing environment of regulations. Keeping equipment in service – and managing CSA scores – requires that preventive maintenance and inspections are performed on time. Electronic tracking of maintenance and compliance by company/shop drives the desired results.

AMCS Dossier Fleet Maintenance Solution helps trucking companies improve compliance while reducing paperwork. The solution is a comprehensive management tool that produces the results fleets need to control costs and reduce downtime.

utilities

Utility organizations need a fleet of equipment that is well maintained for daily operations, and ready to respond at a moment’s notice due to unexpected natural disasters and emergencies.

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utilities

Utility organizations need a fleet of equipment that is well maintained for daily operations, and ready to respond at a moment’s notice due to unexpected natural disasters and emergencies.

AMCS Dossier Fleet Maintenance Solution helps utility and infrastructure organizations optimize their fleet performance, reduce operating costs and minimize risk by providing intuitive fleet maintenance software, and insightful professional services.

government & emergency

Government organizations and first responders need a fleet of equipment that is well-maintained for daily operations, and ready to respond at a moment’s notice when the need arises.

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government & emergency

Government organizations and first responders need a fleet of equipment that is well maintained for daily operations, and ready to respond at a moment’s notice when the need arises.

AMCS Dossier Fleet Maintenance Solution helps government agencies capture the high volume of day-to-day data typical in a government fleet. We deliver the management tools to measure and analyze the dynamics of the fleet, for both maintenance and operations. Helping to minimize total asset costs, and maximize efficiencies, safety, and compliance.

transit, school & charter bus

Passenger safety, comfort, and equipment reliability are core principles for bus operators. Keeping your buses well maintained along with exceptional service is a must for passenger satisfaction.

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transit, school & charter bus

Passenger safety, comfort, and equipment reliability are core principles for bus operators. Keeping your buses well maintained along with exceptional service is a must for passenger satisfaction.

AMCS Dossier Fleet Maintenance Solution helps bus companies keep their equipment operating consistently and reliably, organize shops, and track maintenance with an unyielding focus to increase a fleet’s efficiency and profitability while also ensuring safe operation and regulatory compliance.

Fleet Maintenance integration partners

AMCS knows that your business needs go beyond maintenance. We have partnered with other leading companies so that your business can use the best-in-breed for maintenance, telematics, parts sourcing, dispatch, and more. Combined with AMCS, the products and services of our partners will deliver outstanding business results. Learn more here.

As the largest privately-owned solid waste hauling and recycling company in Los Angeles County, Athens Services is always looking for ways to maximize assets and minimize downtime. It provides all-around, robust solutions to help us meet our fleet management needs. We use it to track and monitor our preventive maintenance schedules, making sure that each service is completed as required and that our reports are submitted in a timely manner.

Marty Mitchell, Director of Maintenance at Athens Services Marty Mitchell, Director of Maintenance at Athens Services

membership & associations

awards & industry recognition

  • Listed in Inc. Magazine’s “Top 500/5000 Fastest Growing Private Businesses”
  • Five-time winner of the “Top 100 Fastest Growing Private Companies in NJ, PA and DE” by Wharton SBDC
  • Four-time winner of the “Top 25 Fastest Growing Privately Held Companies” in Southern NJ
  • Recognized for the “New Jersey Governor’s Cup for Entrepreneurial Excellence” award
  • Identified as a “Star Search Product” by Computer ReSeller Magazine
  • Named in the “Top 100 New Products” by Construction Equipment Magazine

fleet maintenance resources

fleet maintenance blogs

Blog

tackling the challenges in your repair-shop workforce

Blog

how to stock the fleet parts you need without overbuying

Blog

controlling fleet costs with preventive maintenance

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AMCS Fleet Maintenance explainer video

virtual tour videos

fleet manager virtual tour

As the person responsible for day-to-day operations, you need to save time, work smarter, and focus on what really matters. Find out how AMCS Fleet Maintenance’s fully automated system can help.

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fleet manager virtual tour

As the person responsible for day-to-day operations, you need to save time, work smarter, and focus on what really matters. Find out how AMCS Fleet Maintenance’s fully automated system can help.

technician virtual tour

Eliminate paperwork and the errors that come along with it. With AMCS Fleet Maintenance software, you’ll be able to manage workflows, keep your preventive maintenance on time and

gain instant access to everything you need to know about your assets directly from your mobile device.

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technician virtual tour

Eliminate paperwork and the errors that come along with it. With AMCS Fleet Maintenance software, you’ll be able to manage workflows, keep your preventive maintenance on time and gain instant access to everything you need to know about your assets directly from your mobile device.

webinar on demand series

Fleet Maintenance software demo - a roadmap for optimal fleet performance

Watch the demo of our new AMCS Fleet Maintenance (formerly Dossier Systems) solution to learn how our mobile app optimizes technician and driver/operator workflows, improves data integrity and visibility, and accelerates productivity.

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Fleet Maintenance software demo - a roadmap for optimal fleet performance

Watch the demo of our new AMCS Fleet Maintenance (formerly Dossier Systems) solution to learn how our mobile app optimizes technician and driver/operator workflows, improves data integrity and visibility, and accelerates productivity.

VMRS - the best kept secret in fleet maintenance

VMRS coding gives fleet operators, fleet managers and technicians a standard language for assets, parts labor, maintenance, work orders, and scheduling. When asked where your time was spent, the reason for repairs, and where you’re spending the most, VMRS provides detailed cost summary reports that can be accessed with the click of a mouse.

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VMRS - the best kept secret in fleet maintenance

VMRS coding gives fleet operators, fleet managers and technicians a standard language for assets, parts labor, maintenance, work orders, and scheduling. When asked where your time was spent, the reason for repairs, and where you’re spending the most, VMRS provides detailed cost summary reports that can be accessed with the click of a mouse.

four tips for keeping preventative maintenance (PM) on time

Best practices for getting – and keeping - preventive maintenance (PM) on time (and getting your Saturdays back!). Tips on safety, compliance, and good maintenance that will help you sleep better at night!

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four tips for keeping preventative maintenance (PM) on time

Best practices for getting – and keeping - preventive maintenance (PM) on time (and getting your Saturdays back!). Tips on safety, compliance, and good maintenance that will help you sleep better at night!

brochures

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Fleet Maintenance infographic

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AMCS Fleet Maintenance brochure

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9 ways to reduce fleet costs & downtime brochure

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success stories

relevant transport solutions

transport software

Expert software solutions designed to fully automate the planning, optimization and execution of transport operations in any industry. All our transport solutions can be delivered as separate modules or integrated with AMCS Platform.

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fleet telematics

AMCS Telematics delivers intelligent, data-based fleet management solutions for all vehicle types.

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route optimization software

AMCS Route Optimization delivers effective route planning for enhanced efficiency and lower fuel costs.

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View other solutions

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Dossier is now AMCS Fleet Maintenance

Same great people. Same great product. New name!

You can continue to enjoy the same great functionality you’ve come to love in Dossier under our new name, AMCS Fleet Maintenance. We now have more resources so you can expect faster builds for new features and functionality.

Read the press release