Reduce your fleet costs and eliminate equipment downtime

Let us show you how fleet maintenance software can produce significant cost savings and increased productivity quickly. AMCS Fleet Maintenance (formerly Dossier Systems) is your one-stop shop for fleet management and fleet maintenance.

Click here to learn more and watch the webinar. 

Get the most value out of your assets with routine oil analysis

Just like humans have regular health checks, regular lubricant condition analysis can reveal the health of your vehicles & equipment. Implementing an oil sampling program will reduce the total cost of ownership.

Sample Pro’s oil analysis program provides an easy-to-use interface for sample registration, fast turnaround time, and can integrate directly with your CMMS via API to automatically schedule follow ups on work based on the results of your samples. We’ll help you put a preventive maintenance program in place to minimize equipment downtime and maintenance costs, optimize oil replacement intervals, and increase the lifetime and resale value of your equipment.

Click here to learn more and watch the webinar on demand. 

Increased Productivity

AMCS Fleet Maintenance Solution is a modern tool that fits into your business’ work process. The intuitive web UX delivers streamlined access to management, planning, and analysis cards and dashboards. All shop functions are available either via the web or a mobile device, so the solution will help your technicians capture data while guiding them through your standard procedures.

Too many shops lose valuable people time with double data entry or transcription. AMCS Fleet Maintenance help you go digital by putting the solution into the hands of technicians. Using standard repair procedures and digital checklists, our solution becomes part of the technician’s workflow rather than creating cumbersome extra data capture steps. This also ensures that all steps are completed in the optimized sequence.

Save Costs

With AMCS Fleet Maintenance Solution, you will not only save costs but can also avoid costs that are unnecessary. Getting Preventive Maintenance (PM) done on time avoids breakdowns, which cost 4x as much as the maintenance that would have prevented them. AMCS Fleet Maintenance also manages maintenance parts inventory, ensuring that you have what you need but identifying excess/obsolete parts for cost reclamation.

Another area that is frequently overlooked by fleets is warranty cost recovery. Because you need to keep your fleet assets rolling, emergency repairs may be completed in-house as a matter of expediency even if the failure was covered by an OEM or aftermarket warranty. AMCS Fleet Maintenance not only alerts warranty coverage in real-time for the technician while performing the work order, but automatically creates and follows claims through to resolution.

Compliance and Safety

AMCS Fleet Maintenance Solution gives you the tools to ensure that your fleet is safe and in compliance. The solution not only tracks all prescribed preventive maintenance on assets, but also handles management of all regulatory requirements, inspections, and certifications and has compliance dashboards for management. In the same way, it manages any certifications required for drivers, operators, and technicians, such as CDLs, air brake certification, etc.

Preventive Maintenance (PM)

The core of a Fleet Maintenance solution is ensuring that all Preventive Maintenance (PM) is identified, and you are alerted so it is done on time. This maximizes uptime and minimizes breakdowns and unplanned maintenance, which can take your assets out of service at the worst possible time.

AMCS Fleet Maintenance Solution will even notify when PMs are “Coming Due” – this allows optimization of shop time; if the asset is already in for other work, the PM could be done at the same time.

AMCS Fleet Maintenance Solution's intuitive UX makes it easy to plan and execute PM work in a timely fashion. PMs can be scheduled on distance run, hours operated, time (days), fuel consumed, any business metric you define, or any combination of the previous. Complete history and performance dashboards allow you to identify areas that may require attention.

AMCS Fleet Maintenance Solution will help you to move toward making scheduled shop work 80% of ALL work performed, with vehicles going from PM service to PM service without a breakdown.

Fleet Asset Management

Manage the complete life-cycle, cost, and health of an unlimited number of asset types. All assets/asset type are deployed via templates which allow user-defined data and selective inheritance.

This dramatically reduces the complexity and cost of initial setup and maintenance, plus provides the basis for self-serve analytics and reporting.

See which assets are your best/worst, and make data-driven decisions on replace vs repair. AMCS Fleet Maintenance solution delivers key operational and performance information.

Personnel/User Management

All users and personnel functions are in one place within the solution, simplifying management of people and security/authority. AMCS Fleet Maintenance Solution comes with preconfigured groups for common job functions, but the ultimate decision of who is allowed to do what remains with the customer.

For example, this gives you the flexibility to allow a lead technician to have a broader privilege set than a standard technician, a common situation if you have an overnight shift without a supervisor or manager.

You can even delegate authority down or in parallel if a manager who normally approves spending or work is on vacation. You will also have performance metrics for your team so you can identify above average employees or those that perhaps need more training.

Shop Workflow with Automated Parts and Labor Capture

AMCS Fleet Maintenance Solution isn’t simply a tool for collecting data and delivering reports. Its cloud-based architecture means that you can access your environment from any internet-connected browser or mobile device.

Your technicians will use the solution as they perform their work, automatically capturing time and scanning parts on to Work Orders with barcodes. This eliminates costly and error-prone double data entry, but is also a huge time saver as they follow their normal workflow. In fact, you can define Standard Repairs that include steps, instructions, parts, and processes and will help guide your technicians through work and create benchmarks.

Warranty Recovery

Often fleets don’t have the luxury of taking an asset back to the OEM/dealer to fix a warranty repair, because they can’t live with the asset out of service time, so the repair is done in-house.

It can be time consuming to identify warranty repairs, produce the needed documentation, file the claim, and follow up. With AMCS Fleet Maintenance Solution integrated warranty workflow, the technician is notified as soon as potential warranty work is specified on a Work Order, and they are prompted to save the parts for a potential claim.

Once the Work Order is completed, the solution will automatically create the claim with the parts and labor that were expended. The claim then appears on the Warranty dashboard and claims cards for easy status identification, follow-up and resolution, and application of credit received.

Accounting Friendly

Many maintenance management products capture costs and bucket/analyze them by maintenance coding. This is fine for the maintenance team, but accounting and operations typically need that cost organized and bucketed according to your company’s GL structure.

AMCS Fleet Maintenance Solution captures and reports your costs in both maintenance and finance friendly formats. Each transaction with cost implication (direct and indirect labor, parts consumption, vendor purchases for parts and/or services) is coded with your complete multi-segment GL coding along with appropriate account debits and credits.

This mechanism is so sophisticated that it can even assign the GL code based on the type of work that was completed. For example, if a tire was replaced as a result of accident damage, you can classify that cost in the accident account rather than the normal tire account.

Waste & Recycling (Resources)

Modern waste hauling equipment is highly complex and requires frequent preventive and corrective maintenance. Tracking and understanding costs with associated business intelligence and reporting on asset type, and line of business in this highly competitive industry, is crucial for making informed decisions.

AMCS Dossier Fleet Maintenance Solution gives waste and recycling companies the most advanced tools to manage and track every aspect of their fleet. From preventative maintenance scheduling to parts and fuel management, the solution helps fleet personnel manage costs and maintain a safe fleet.

Transport

Today’s transport companies must operate in an ever-increasing environment of regulations. Keeping equipment in service – and managing CSA scores – requires that preventive maintenance and inspections are performed on time. Electronic tracking of maintenance and compliance by company/shop drives the desired results.

AMCS Dossier Fleet Maintenance Solution helps trucking companies improve compliance while reducing paperwork. The solution is a comprehensive management tool that produces the results fleets need to control costs and reduce downtime.

Utilities

Utility organizations need a fleet of equipment that is well maintained for daily operations, and ready to respond at a moment’s notice due to unexpected natural disasters and emergencies.

AMCS Dossier Fleet Maintenance Solution helps utility and infrastructure organizations optimize their fleet performance, reduce operating costs and minimize risk by providing intuitive fleet maintenance software, and insightful professional services.

Government & Emergency

Government organizations and first responders need a fleet of equipment that is well maintained for daily operations, and ready to respond at a moment’s notice when the need arises.

AMCS Dossier Fleet Maintenance Solution helps government agencies capture the high volume of day-to-day data typical in a government fleet. We deliver the management tools to measure and analyze the dynamics of the fleet, for both maintenance and operations. Helping to minimize total asset costs, and maximize efficiencies, safety, and compliance.

Transit, School & Charter Bus

Passenger safety, comfort, and equipment reliability are core principles for bus operators. Keeping your buses well maintained along with exceptional service is a must for passenger satisfaction.

AMCS Dossier Fleet Maintenance Solution helps bus companies keep their equipment operating consistently and reliably, organize shops, and track maintenance with an unyielding focus to increase a fleet’s efficiency and profitability while also ensuring safe operation and regulatory compliance.

Food & Beverage