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Blog November 2023

Winterizing Your Fleet: Essential Tips for the Transportation Industry

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Christopher Myers Account Manager

Winter can be a challenging season for the transportation industry. Harsh weather conditions, icy roads, and freezing temperatures can pose significant risks to both drivers and vehicles. To ensure the safety and efficiency of your fleet during the winter months, it's crucial to take proactive steps to winterize your vehicles. In this blog post, we will explore essential tips for winterizing your fleet in the transportation industry.

1. Inspect and Maintain Vehicles Regularly

Regular maintenance is essential throughout the year, but it becomes even more critical during winter. Before the cold weather sets in, conduct a thorough inspection of your fleet. Check for any signs of wear and tear, including worn tires, brakes, and wiper blades. Make sure all vehicle systems, such as the heating and defrosting systems, are in good working condition.

2. Check Tire and Chain Condition

Ensuring tires have plenty of remaining tread depth and proper inflation will help maximize traction and help to reduce braking distance in winter conditions. Having tire chains on hand can help get drivers get out of a bad situation when road conditions are treacherous. Some conditions may require them at all times. Refamiliarize yourself and your drivers with chain regulations and ensure all chains do not show signs of excess wear or broken links.  

3. Stock Up on Winter Essentials

Prepare your vehicles with essential winter supplies, including ice scrapers, snow brushes, blankets, and a basic first-aid kit. It's also a good idea to equip your vehicles with winter-grade windshield washer fluid to prevent freezing. Make sure to have fuel additives with cetane boost and antigel on hand and available for those extra cold conditions.

4. Training and Education

Ensure that your drivers are well-trained in handling winter driving conditions. Offer them regular training sessions on safe winter driving practices, including how to navigate icy roads, maintain proper following distances, and respond to emergencies.

5. Implement a Preventative Maintenance Schedule

Develop a preventative maintenance schedule that includes specific winter-related checks. This schedule should cover items like antifreeze levels, battery condition, and proper lubrication of moving parts. If you’re using good Fleet Maintenance software, you can define these “winter-specific” PMs and have the program use a seasonal calendar so you don’t have to manually activate and deactivate them every year. Regularly servicing your vehicles helps prevent breakdowns during the winter season. Remember, cold conditions often increase idle time, so plan for units to reach PM intervals quicker than normal.

6. Monitor Weather Conditions

Stay informed about weather conditions and forecasts in the areas your fleet operates. This will allow you to make informed decisions about scheduling routes, delaying trips, or rerouting vehicles to avoid severe weather conditions whenever possible.

7. Fuel and Fluid Management

Keep your fuel tanks at least half full to prevent moisture from accumulating and freezing in the fuel system. Additionally, make sure your vehicles are equipped with the right type of oil and fluids suitable for cold temperatures. Ensure drivers have access to necessary fuel additives.

8. Emergency Response Plan

Develop and communicate a comprehensive emergency response plan for your drivers. Ensure they have access to emergency contact numbers and equip your vehicles with communication devices such as two-way radios or cell phones with good coverage in remote areas.

9. Load Securement

Pay special attention to load securement during the winter months. Snow and ice can make cargo more unstable, increasing the risk of accidents. Ensure that all cargo is properly secured and that drivers are trained to adjust load securement techniques for winter conditions.

10. Driver Comfort

Lastly, don't forget the well-being of your drivers. Equip your vehicles with items like warm blankets, extra clothing, and non-perishable food items in case of emergency delays. Ensure that the cabin heating system is functioning correctly.

Winterizing your fleet in the transportation industry is not just about protecting your assets; it's about ensuring the safety of your drivers and other road users. By following these essential tips, you can minimize the risks associated with winter driving and keep your operations running smoothly even in the harshest of conditions. Remember that proactive preparation is key to a successful and safe winter season for your fleet.

Fleet Maintenance Infographic

Reduced downtime, increased fuel efficiency, even reduced churn – these are only a few of the benefits of implementing preventive maintenance in your fleet operations.

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